Security administrative

Activities  HSE o Respect and promote the HSE referential of the Affiliate within his/her perimeter of activities, especially with receptionists’ team.  Supervision o On a monthly basis, summarize the working hours from staff and the distance done by PRT vehicles (kilometers) o Supervise and organize the receptionists’ service o Ensure the security rules of visitors within  are strictly followed up o Follow up the KPI for receptionists’ service; identify trends.  Administration and budget management o Participate in the budget preparation and follow-up in coordination with Security department head o Prepare the Service quality meetings for PRT owned contracts o Check and control the invoices for all security contracts and receptionists’ contracts o Ensure payment of PRT invoices is done in a timely manner o Establish on a permanent basis the link with DF and DT/ACT for the transmission of information concerning all contract topics, especially during the process of call of tender o Carry out the administrative tasks for the purchase of security materials.  Personnel On Board o Collect all the reliable information to consolidate the POB of the Affiliate on a daily basis o Propose and improve suitable measures to improve the POB collection process o Analyze the information of the POB and summarize relevant issues concerning security topics (demobilization of sites, lack of information needed for potential evacuation.) o Update the security department dashboard with the POB information o Coordinate with the security maritime coordinator to consolidate POB with OFFSHORE data.  Security Culture & Communication o Ensure induction process is fully operational by coordinating with badge officer o Raise the security culture awareness by participating to webinars and other social or work-related events o Improve security culture awareness by proposing or updating communication tools and pedagogical material o Develop survey to assess the security culture awareness among  workforce o Participate to the animation of the head of sector network by proposing/attending regular meeting and sec events in coordination with the head security department o Develop web tool (WAT) to promote PRT actions and security events  Crisis management o Participate in the security risk assessment in coordination with the head of security department by monitoring social networks o Maintain communication tool operational to be able to communicate with  employees by anticipation or during a security event o Able to deliver quickly relevant POB information in case of emergency.  Miscellaneous o Deliver Security induction to newcomers. o Any other mission that may request the competency of the admin and POB coordinator, as requested by the security head of department. Qualifications/Experience required  Qualifications o Post-secondary education o Personnel on Board tool expertise o Risk assessment expertise o Experience in Security (security at work, access control system, hardware and software) o Budget expertise (planning, elaboration) o Experience in administrative or marketing position o Experience of preparing and managing international event (multicultural) o Experience in web design, pedagogical digital tool o Fully familiar with social media o Basic Knowledge of Cyber security o Ability to write and speak in English (Bright Test level 4) o Ability to write and speak in French (Bright Test level 2) o Pack office software strong knowledge (Word, Excel and PowerPoint)  Skills o Results oriented o Ability to teach, train people o Organization and method o Confidentiality o Sense of diplomacy o Fully committed, able to work during off hours in case of crisis o Teamwork spirit. Duration: one (1) year. Deadline to submit resume: 27/10/ 2021

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