Security administrative

Activities
 HSE
o Respect and promote the HSE referential of the Affiliate within his/her perimeter of activities, especially with
receptionists' team.
 Supervision
o On a monthly basis, summarize the working hours from staff and the distance done by PRT vehicles (kilometers)
o Supervise and organize the receptionists' service
o Ensure the security rules of visitors within are strictly followed up
o Follow up the KPI for receptionists' service; identify trends.
 Administration and budget management
o Participate in the budget preparation and follow-up in coordination with Security department head
o Prepare the Service quality meetings for PRT owned contracts
o Check and control the invoices for all security contracts and receptionists' contracts
o Ensure payment of PRT invoices is done in a timely manner
o Establish on a permanent basis the link with DF and DT/ACT for the transmission of information concerning all
contract topics, especially during the process of call of tender
o Carry out the administrative tasks for the purchase of security materials.
 Personnel On Board
o Collect all the reliable information to consolidate the POB of the Affiliate on a daily basis
o Propose and improve suitable measures to improve the POB collection process
o Analyze the information of the POB and summarize relevant issues concerning security topics (demobilization of
sites, lack of information needed for potential evacuation.)
o Update the security department dashboard with the POB information
o Coordinate with the security maritime coordinator to consolidate POB with OFFSHORE data.
 Security Culture & Communication
o Ensure induction process is fully operational by coordinating with badge officer
o Raise the security culture awareness by participating to webinars and other social or work-related events
o Improve security culture awareness by proposing or updating communication tools and pedagogical material
o Develop survey to assess the security culture awareness among workforce
o Participate to the animation of the head of sector network by proposing/attending regular meeting and sec events in coordination with the head security department
o Develop web tool (WAT) to promote PRT actions and security events
 Crisis management
o Participate in the security risk assessment in coordination with the head of security department by monitoring social networks
o Maintain communication tool operational to be able to communicate with employees by anticipation or during
a security event
o Able to deliver quickly relevant POB information in case of emergency.
 Miscellaneous
o Deliver Security induction to newcomers.

o Any other mission that may request the competency of the admin and POB coordinator, as requested by the security head of department.

Qualifications/Experience required
 Qualifications
o Post-secondary education
o Personnel on Board tool expertise
o Risk assessment expertise
o Experience in Security (security at work, access control system, hardware and software)
o Budget expertise (planning, elaboration)
o Experience in administrative or marketing position
o Experience of preparing and managing international event (multicultural)
o Experience in web design, pedagogical digital tool
o Fully familiar with social media
o Basic Knowledge of Cyber security
o Ability to write and speak in English (Bright Test level 4)
o Ability to write and speak in French (Bright Test level 2)
o Pack office software strong knowledge (Word, Excel and PowerPoint)
 Skills
o Results oriented
o Ability to teach, train people
o Organization and method
o Confidentiality
o Sense of diplomacy
o Fully committed, able to work during off hours in case of crisis
o Teamwork spirit.

Duration:
one (1) year.

Deadline to submit resume: 27/10/ 2021

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